Working With Uploaded Documents

Note: This section applies to uploaded local documents. For more on attaching and working with Google docs, please click here.

How does this feature work?
The Manymoon document sharing feature is a great way to share documents with co-workers, partners and customers. Manymoon now allows you to add context to your documents. That is, you can link each of your document to any Manymoon task or project. This has a couple of advantages:

• The best way to organize your documents - instead of creating a complicated folder structure for your documents and figuring out who has access, you can simply group documents in your existing projects and tasks.
• Automatic sharing - when you attach a document to a task or project it is automatically shared with members of that task or project!

Where can I attach a document?
You can attach a document in three places:

• Task - when you create a new task, click on the "Upload a File" link under Attachments or for existing task, click on the task name and in the task screen, click on the "Upload a File" link under Attachments. Make sure to save the task after attaching the document.
• Project -  go to an existing project's Home Page and click on the "Documents" tab, then on the "Upload a file" link
• Your Home document list - click "Home", then on the "Documents" tab, then on "Upload a file".

How do I delete the document?
You can only delete documents uploaded by you. Simply hover over the document in the document list and you will see a trash bin icon. Click on the icon and the document will be deleted. Note: The document will be removed from all tasks and projects that it was previously attached to. 
You can also delete the document by simply deleting task(s) that the document is attached to.

Who has access to my documents?
Only members you have shared task or project with will be able to access the documents you have attached.

Is my data backed up and reliable?
Yes, we store your data in Amazon S3 and are backed by Amazons service level agreement that can be found here. Amazon's storage is probably more reliable than the hard drive in most computers. All traffic to and from our servers are encrypted.

What types of documents are supported?
We support uploads of all types of documents except .ocx, .com, .bat, .dll and .exe as there may be virus attachments that could potentially be a security threat to anyone that downloads the file.

In the Home Documents tab, which documents are shown?
Only documents that belong to CURRENT tasks and projects that you are working on, or documents you uploaded directly into the Home Documents list.

Posting Links

What can I do with this?
This is an easy way to share information you find online with people and allow them to start commenting on it. For example, you might read an interesting article online and want to share it with your department to see what they think. You can simply copy the link from the Internet into Manymoon, select your department and they can immediately start adding comments on the article.

Where can I access all of my links?
From your home page, click on the 'Links' tab. You will see a list of all links that you have access to. This will includes posted by you and posted by others. You can also post links from here.

Can I delete links?
From the 'My Links' tab, you can delete links that you have posted. This will remove the link from the associated task or project. Also, anyone who had access to that link will no longer be able to view it. NOTE: this will also delete all comments associated with this link.

Scheduling Events

What are events?
It could be any event where people meet: staff meeting, lunch, conference call, demo for a customer, etc.

How does this feature work?
It's simple to use events:

• Go to the Home or Project page.
• Click Create->New Event and enter the event information. You can offer multiple dates/times for the event if you want to give people an option to choose.
• Participants will respond with the dates and times that work best for them
• You can view their responses and pick the final date and time
• Download the event to your calendar or add it to your Google Calendar

Who can I invite to an event?

It depends whether you create the event from within a project or from your home screen.

Creating an Event Within a Project:

If you create an event within a project, ALL project members are automatically invited to the event. You cannot add or remove project members from the invite. This is a current design limitation that may get addressed in the future. 

Creating an Event from the Home Screen:

If you click the Home link on the left hand side of the screen, you can create an event in your home workspace, outside of any project. Unlike project events, you can control exactly who you invite to Home events. The downside is that Home events are not associated with any project.