Sometimes, we here at Manymoon want to add an outside user, like a contractor, to a project. We want to be able to assign them tasks, but we don't want them to see anything inside the project they're not directly given access to.

One of the great things about Manymoon is that you can set granular project member permissions to allow just this. When a project is first created, member administration is set to be simple and easy, but not very granular. A user can either be a project admin, member, or be removed. See below:

This is great if you want to keep things simple. But you can also create more powerful role management.

First, you have to log in to Manymoon as the project creator/administrator. You now have to modify the project to allow granular permission settings:

1.Go to the Project Home Page
2.Click on 'Edit' in the upper-right-hand corner.
3.Select 'Privacy' and choose "Restricted Access".
4.Go to the Project's 'Members' tab. 
5.You will now see additional privacy settings that you can set.

Your "Manage Project Members" dialog will now look like this:

Now you can choose the member's access to the project:

The following privacy settings can be used:
•View Limited Data - the project member can only view information specifically shared with them. For example, they will only be able to see a task assigned to them or a document shared specifically with them. These project members cannot view any other project information. So if you add a document to a project, these 'limited data' members will not be able to view or access that document. Also, these 'limited data' members cannot see who else is in the project and cannot invite anyone else to this project.

•View All Data - the project member can view all information in project.

•Invite People - the project member can invite people to this project. This is only available to project members who have the 'view all data' permission.

•Manage Data and People (Administrator)- can view and modify all information in the project. For example, they can complete tasks that are not even assigned to them. Project administrators can also setup milestones, change project member permissions and remove people from a project. The project creator is automatically the first project administrator.

•Remove - this removes this person from the project. They will no longer be able to view or access project information (e.g., documents, tasks, links).

Notice above that Gold Guest 1 is set to "View Limited Data". That means this user will only see tasks and shares that are explicitly assigned to him. The rest of the project data is kept private from him.